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Not many guys are confident with writing a business email.

That’s bad news – without a basic understanding of how to write an email professionally, a guy could lose out on his dream job simply because he didn’t sound competent in his application email to the big boss.

It’s not taught that much in schools. So I’m teaching it here at the RMRS Academy for Stylish and Professional Men. Class is in session – listen up.

In this article, you’ll discover:

  1. How To Choose A Professional Email Address
  2. How To Write An Email Subject Line
  3. How Should You Start A Professional Email?
  4. Writing A Professional Email
  5. How To Sign Off A Professional Email
  6. Using Email Safely

#1 How To Choose A Professional Email Address

The first step in learning how to write an email professionally is to create a professional email address. Without one, no one will take you seriously in the world of business and academics.

That’s right StudMuffinMustang1985@yahoo.com … I’m talking to you.

To be a professional and present yourself as such, you need to ensure that your business email address is up to scratch. It’s actually a straightforward thing to sort out. You can set up a professional-sounding email address in about 2 minutes by following this formula:

First name.last name.three numbers@emailprovider.com

So for me, I could opt for:

Antonio.Centeno.123@emailprovider.com

If your name’s Robert Frost:

Robert.Frost.359@emailprovider.com

Some people might say not to include numbers in your professional email address. That was good advice 15 years ago when fewer people were using email. However, everyone and their dog has an email nowadays, so most businesses will understand the need for unique numbers in your address.

Just avoid anything rude or uncouth! What you do in your personal life is your business; don’t bring it to work with you.

Speaking of emails – today I’m proud to introduce a new sponsor here at RMRS: Aura. Aura is identity theft protection, fraud monitoring, a VPN, password management, and antivirus software all combined into one easy-to-use app.

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What’s more, their antivirus software will block malware and viruses before they infect your devices! Guys, it’s a no-brainer – click here to start your free trial today.

#2 How To Write An Email Subject Line

email subject line and address - how to write an email professionally

The subject line is the first thing a hiring manager or boss sees when your email appears in their inbox. Think of it as your email handshake. To learn how to write an email professionally, you need to get this bit right!

Get it wrong, and your email could end up in the trash quicker than you can say ‘three-piece suit.’ In a business environment, time is money. If the recipient thinks your email is a waste of their time, guess what – they’re not going to open it.

The key to a great subject line is clarity. Don’t try and sell yourself, don’t try and be funny – get straight to the point so your recipient knows what they’re about to read.

job application email - how to write an email professionally

For a job application, write your full name and the position you are applying for, followed by ‘application’:

Subject Line: Antonio Centeno, Area Manager Application

For an email to the big boss, state the subject of the email, the department you work in, and what you need:

Subject Line: Performance Reviews, Human Resources, Sign and Approve

For an email to a colleague, stip it back a bit and just include the subject of the email and action required:

Subject Line: Holiday Request, Approval Needed

You get the idea. Keep it short, clear, and professional.

#3 How Should You Start A Professional Email?

Surprisingly, this is one of the trickiest parts of learning how to write an email professionally. Your position in a company, who you’re emailing, and the type of company you work for will affect how you greet someone in an email.

As such, giving a definitive guide on every type of email greeting would be an impossible task. However, you can apply some go-to rules if you’re unsure how to start your professional email.

Starting An Email To Your boss

professional email to boss - how to write an email professionally

‘Hey’ is a go-to greeting for most guys when speaking to someone. However, in an email, this can appear far too informal. However, ‘Hello’ can sound a bit weird in an email. So what’s the solution?

In my experience, avoiding a greeting word altogether and going straight to their professional title is the best way forward. For example, when emailing your boss:

Avoid: Hey Terry H!

Try: Mr. Hartford,

If you work in a creative industry or a laid-back office, you could use their first name instead. You’ll have to assess your work environment and decide what’s appropriate for you.

Starting An Email To Your Professional Equal

email alert - how to write an email professionally

This is where things can get a little simpler in your journey to learn how to write an email professionally. If you’re emailing someone on the same level as you, you don’t have to be quite as formal as when emailing the CEO.

Does that mean you can be super conversational and informal? Probably not – you’re still in an office environment, after all. However, you could probably get away with a slightly more casual greeting:

Avoid: Yo Yo Yo Franky!

Try: Hey Francis,

If you’re friendly with your colleague, take this advice with a pinch of salt. However, it’s always important to maintain a professional manner while at work. Your email to your colleague may be seen by your boss at some point, so be mindful of what you say and how you say it!

Starting An Email To Those Who Work Under You

When starting an email to your subordinates, consider what sort of a manager you are. Often, guys like to be approachable and friendly when it comes to managing their team, so you’ll need to be careful when writing emails so that you don’t betray the expectations you’ve set out as a manager so far.

To play it safe, there are three ways you could approach starting an email to those that work under you:

  1. The Friendly Manager: Hey, team!
  2. The Middle-Ground Manager: Hey guys,
  3. The No-Nonsense Manager: Morning / Afternoon all,

Whichever you choose, the same rules apply. Be professional, be approachable, and present yourself as the manager. You’re in charge, and it’s your head on the line if things go wrong!

#4 Writing A Professional Email

typing professional email - how to write an email professionally

You get the idea by now – knowing how to write an email professionally is all about keeping things short, to the point, and business appropriate. So it’s no different when you’re writing the main bulk of your email text.

Depending on the topic of your email, there may be some differences in the contents you include. Writing an email requesting help is very different from writing an email to organize a meeting.

As such, I’ve done the hard work for you and written out some guidelines to follow for different email correspondence:

Requesting Help

When emailing someone for assistance, start by stating your problem and why it has occurred. Inform your recipient of your attempts at fixing the problem, and then ask them for help using specifics.

Don’t be afraid of being honest. If you’ve messed up, own it, and be sure to inform them of this. It may affect how they can help you.

Your email might look something like this:

Good morning Jamie,

I’ve had some trouble with my laptop this morning. It powers up to the log-in screen but freezes when I try and log in.

I’ve tried resetting my laptop and running it in safe mode, but it hasn’t solved the issue. Would it be possible for you to visit my office later on to take a look? Alternatively, I can bring it to you in IT support – let me know which would be easier for you.

I should mention that I clicked on an email that contained a risky-looking link. It said it was from HR but looked weird and didn’t have the company logo or header. It may have been a virus.

I’ll let you work that one out!

Thanks,

Antonio.

Organizing A Meeting

organizing a team email

When emailing your colleagues to organize a meeting, it’s good to be as brief as possible.

Most people are super busy at work and don’t have time to scan through paragraphs of text to find the information they need. So keep it short, sweet, and make sure you bold the critical information to make it easy to spot.

Here’s an example:

Hey guys,

I’ve arranged a team meeting on 10/25/22 in meeting room B.

We need to go over some projections for this next quarter – make sure you have your department’s plan of action ready to go by Thursday 8th Oct.

See you all then,

Antonio

Providing Feedback

emailing people

Depending on your position within a company, it may be necessary for you to email a colleague with feedback on a project or activity they’ve completed for you.

Many guys find this difficult – when presented incorrectly, email feedback can come across as harsh and impersonal. Don’t worry; you can take some simple steps to make sure you appear constructive and supportive when providing feedback in a professional environment.

  1. Lead with the positives: Unless they’ve really messed things up, chances are there will be some positives you can mention before going into how they can improve.
  2. Bullet point key information: Make your feedback email as easy to read as possible. Big chunks of text look intimidating and can project negativity.
  3. End with a positive: Your constructive feedback should be sandwiched between positive comments. This way, your colleague enters the email on a high and leaves it on a high.

Here’s an example:

Hey Chris,

Great efforts today on your presentation to the shareholders – everyone was really impressed with your graphs and visuals!

A few things to note:

  1. Avoid speaking into your laptop screen. It was hard to understand what you were saying at times, so be confident and speak with your head held high.
  2. You didn’t mention your profit projections for the next quarter. If I could get these in an email by the end of the day, that would be great.
  3. For your next presentation in a few months, try and aim for an extra 5-10 minutes of presenting time. Today’s presentation felt a bit short.

I’m really impressed by your data collection methods, by the way – you’ll have to share that spreadsheet with me next time we check-in at one of our weekly meetings!

Appreciate the efforts, as always!

Antonio

#5 How To Sign Off A Professional Email

signing off email

This is the easy bit! Your subject line is written, the bulk of your email is out of the way, and now all you need to do is sign off.

Take a sigh of relief – you’re nearly there!

When signing off an email, you just need to focus on the formality of what you’ve written and who you’re writing to. That will determine how friendly you can be in your sign-off and whether or not to include your full name or just your first name.

It’s as simple as following these rules:

  1. When writing to a superior – use your full name and include the department you work in below it.
  2. When writing to an equal – use your full name if you’re not ‘friendly’ with them or your first name if you know them well as a colleague.
  3. When writing to your workers – determine the sort of boss you are and match your sign-off to your greeting. A friendly manager might use his first name, and a no-nonsense manager would use his full name.

When it comes to the sign-off phrase before your name:

  1. Formal: Yours sincerely,
  2. Inbetween: Many thanks,
  3. Informal: Thanks!

#6 Using Email Safely

email virus phone

I couldn’t write an article about professional email etiquette without mentioning online safety. There are some very clever criminals out there, gents, so it’s essential to be clued in on how to stay safe online.

Firstly, never give away your bank or personal information to unsolicited emailers. If you don’t know who they are or think it’s weird that they’re asking for your information – DELETE THE EMAIL.

It’s as simple as that.

As a standard rule, your bank will never ask for your details over email or the phone. If someone’s claiming to be your bank and asking for your PIN, they’re most likely trying to scam you and take your cash!

Finally, and most importantly, don’t ever give away any passwords via email. If you need to tell a colleague a password, tell them in person. Once that email has left your computer, who knows where it might end up!

Knowing how to write an email professionally is a skill every man should master. But it’s not the only thing companies look for when employing someone – check out my guide on how to dress for a job interview.

See the video below:

 

The post How To Write A Professional Sounding Email appeared first on Real Men Real Style.

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By: Antonio
Title: How To Write A Professional Sounding Email
Sourced From: www.realmenrealstyle.com/professional-sounding-email/
Published Date: Tue, 24 May 2022 11:59:00 +0000

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How to wear your watch correctly

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As much as you won’t like hearing this, you’re probably wearing your watch wrong.

It’s not your fault; you may have never been taught how to wear a watch properly. After all, there is more than one way to wear a watch.

But how do you know which way is the right way?

Don’t worry, gents; as always, I’ve got you covered. I’m here with the best way to wear your favorite timepiece properly and look as stylish as ever.

In today’s article, I’ll be covering:

  1. Origins Of The Wrist Watch
  2. What Wrist Do You Wear A Watch On?
  3. Should You Wear Your Watch Facing Inward Or Outward?
  4. The Stylish Way To Wear A Watch

#1 Origins Of The Wrist Watch

old watches

When it comes to wearing a watch correctly, it’s important to note why the wristwatch came about in the first place.

Dating back to the 1800s, the first watches modified to be worn on the wrist were primarily worn by women as accessories. One of the earliest was created by Patek Philippe as a fashion accessory.

At the start of the 20th century, watchmakers became intrigued about using a wrist-worn timepiece for men in the military. They believed it would help them tell time quickly while on the battlefield.

Watchmakers started modifying pocket watches to fit on a bracelet worn on the wrist. Men would not wear the first iteration of the modern wristwatch until well into the 20th century.

Then developed as a ‘trench watch’ for military use, the earliest wrist watches offered something the pocket watch didn’t have – convenience.

After the wristwatch became less of a fashion accessory and more of a functional tool, watchmakers would spend the next century modifying them into the modern wristwatches we enjoy today.

#2 What Wrist Do You Wear A Watch On?

man wears watch

The age-old question: what wrist to wear a watch on? The answer – it depends.

The reason it depends is that since the creation of the wristwatch, men have mostly worn their watch on their non-dominant wrist. And since most people are right-handed, you would wear your watch on your left wrist.

But this isn’t always the correct answer. You may want to wear your watch on the right wrist if you are left-handed. But you may also want to wear it on your dominant hand.

So how do you know for sure?

The most significant benefit of wearing your watch on your non-dominant hand is that you can quickly put the watch on and navigate the dial more efficiently than with your non-dominant hand.

Wearing your watch on your non-dominant hand is less likely to damage the watch as you tend to do more with your dominant hand. If you were to wear it on your dominant hand, you’re more likely to scratch or ding the watch than on your non-dominant hand.

So the rule of thumb here is to wear your watch on your non-dominant hand for the best way to navigate and protect your watch.

#3 Should You Wear Your Watch Facing Inward Or Outward?

watch facing inside

The next question is, why would a man wear his watch facing inward on his wrist instead of outward?

This trend is seen primarily in individuals who need to check their watch frequently and in the most efficient way possible. Among the many reasons you should wear a watch, one of the most common is to support you in your profession.

You will see men in the military do this, as it’s easier and prevents sun glare better than when it’s on the outside of the wrist. It also offers faster convenience to other tools on the watch in addition to the time.

Another reason you may want to wear your watch facing inward is that it can help protect your watch from scratches and dings. Again, this is just a preference.

But you’re a stylish guy looking for the best way to wear his watch. What should you do?

The answer here is to wear it facing outward, as that is the most common way to wear a wristwatch. It shows off your timepiece that you love while also still being functional.

Unless you’re in a profession where you need to check your watch quickly while managing other tasks, the best way is to have your watch facing outward. After all, you probably didn’t spend money on that beautiful timepiece to hide its character.

#4 The Stylish Way To Wear A Watch

stylish watch

Now it’s time to find out exactly how to wear a watch in the most stylish way a guy can.

Assuming you’ve selected the right size watch for your wrist, the first thing you want to do is figure out if you’ll be wearing your watch on your right or left wrist.

As mentioned above, traditionally, the watch is worn on your non-dominant wrist. So if you’re right-handed, this means wearing your watch on your left wrist. For left-handed guys, this means your right wrist.

After you figure that out, it’s quite easy. The first thing you want to do is locate your wrist bone.

You want to wear your watch face up just above your wrist bone. If done correctly, your watch should slightly peek out from under the cuffs of your shirt when wearing long sleeves.

Next, you want to tighten the strap so it’s loose enough to be comfortable. You don’t want it so loose it can spin freely around your wrist. You also don’t want it too tight, or it will feel uncomfortable, especially when you bend your wrist.

After doing this correctly, you’ll be wearing a watch in the most stylish way possible.

There you have it, gents.

Now you no longer have to worry about wearing your watch incorrectly.

There is more than one way to wear a watch, so find what’s most comfortable for you personally, and rock your favorite timepiece accordingly.

If you want to take your watch knowledge to the next level, check out this article I wrote about the difference between quartz and mechanical watches.

The post How To Wear A Watch The Right Way appeared first on Real Men Real Style.

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By: Antonio
Title: How To Wear A Watch The Right Way
Sourced From: www.realmenrealstyle.com/wear-watch-right-way/
Published Date: Sat, 30 Jul 2022 10:19:42 +0000

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Fall Capsule Wardrobe Preparation (Buy Now and Get $$$)

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We’ve all been there – fall comes around, and you open your closet only to find you have nothing but polos and shorts.

So what’s a stylish guy to do? Pay a premium to build an entire fall wardrobe last minute? Sure, if you’re loaded. But not every guy is that lucky!

Don’t worry; as ever, I’ve got you covered. In today’s article, I’ll show you how to get the best bang for your buck when building your fall capsule wardrobe.

We’ll be covering:

  1. What Are The Advantages Of A Capsule Wardrobe?
  2. How Do You Build A Fall Capsule Wardrobe?
  3. Where Can You Find Deals On Fall Clothing?
  4. What Are The Best Fall Capsule Wardrobe Essentials?

#1 What Are The Advantages Of A Capsule Wardrobe?

man in closet

One of the most common headaches guys run into in their closet is having too many clothing options to choose from but not enough of the right options.

While more options aren’t bad, they can be overwhelming, especially when you rarely wear most items. This is where building a capsule wardrobe comes into play.

A capsule wardrobe is a limited selection of clothing items that complement each other. This means you can buy a smaller selection of items and create a larger number of outfits.

This is crucial to understand because most guys don’t have an unlimited budget for buying clothes. A capsule wardrobe allows you to purchase and use items frequently with little redundancy.

But where do you start in building your fall capsule wardrobe?

#2 How Do You Build A Fall Capsule Wardrobe?

fall clothing items

After you have put together the perfect capsule wardrobe, you can start to add a few fall-specific items. This is done by adding a few staple pieces that complement what you already have.

For most, fall offers mild temperatures mixed with slightly warmer temperatures.

This means that layering will be of the utmost importance because you may leave the house needing a jacket, but it might be warm enough by midday to sport only the t-shirt underneath.

Start with the basics when building your fall capsule wardrobe and add pieces accordingly.

Keep It Simple

man wearing coat

Fall is primetime for layering, so you only need a few outer layers and should focus more on the innermost layers.

You want to make sure that interchangeability is at the top of your list when it comes to your wardrobe. Everything should complement each other for ease of use.

With that said, having a few staples and adding additional items as you change seasons is essential.

For this reason, ensure you have the following items in your fall capsule wardrobe:

  • A dark three-piece suit 
  • A light-colored tweed blazer
  • A leather bomber or biker jacket
  • An overcoat (dark or light)
  • A formal button-up shirt (white)
  • 2 casual button-up shirts (flannel or chambray, you choose)
  • 2 sweaters (1 shawl, 1 crew neck)
  • 2 t-shirts (1 white, 1 black,)
  • 2 pairs of Jeans (1 dark, 1 light)
  • 2 pairs of slacks/chinos (1 dark, 1 light)
  • 2 belts (1 black, 1 brown)
  • 1 pair of black dress shoes
  • 1 pair of brown oxfords (leather or suede, you decide)
  • 1 pair of sneakers (plain white or brown)
  • 1 pair of military boots (black or brown)

When it comes to accessories like watches, scarves, or gloves, you can use what you have as most men won’t need all of them, so I won’t count them in.

#3 Where Can You Find Deals On Fall Clothing?

clothing on sale

As it is the middle of summer, fall will be approaching quickly.

Now is a great time to snag up some of last year’s sale items at department stores as they usually have sales on previous season items. By now, most men aren’t thinking about what to wear in the fall.

While you still might be able to find good deals on last year’s fall items, it’s usually the most optimal time to purchase these items after the season has ended. This is when retailers try hard to clear space and make room for the next season’s clothing.

When they do this, it is a great time to get excellent deals on items that have just gone out of season.

Another great option to buy men’s clothing is online at your favorite retailers, as they will often have sales and discounts on items they have in their online inventory but are not yet in prime season.

The most expensive items in your fall capsule wardrobe are the ones you want to focus on, as you can often save a significant amount of money out of season for them.

These big ticket items include:

  • Your dark three-piece suit and blazer
  • Overcoats and jackets
  • Dress shoes and sneakers
  • Boots

These items will be some of the most expensive items and can be found discounted out of season. Put these at the forefront of your fall capsule wardrobe search.

#4 What Are The Best Fall Capsule Wardrobe Essentials?

man shopping for clothes

You want to adhere to a few staples when building your fall capsule wardrobe.

Since fall weather can vary, layering will be essential. These few items are crucial as mainstays that can be layered with other items within your wardrobe.

For example, if you experience a rather chilly day in fall and need to wear a suit, an overcoat is essential as that outermost layer because you can simply remove it when you no longer need it.

When it comes to the concept of layering within your fall capsule wardrobe, you want to make sure you nail these following items.

Overcoats

man wearing overcoat

Having a good overcoat to complement your fall capsule wardrobe is crucial.

The overcoat acts as the outermost layer and will be removed whenever you go indoors. This makes for a great option as you can wear it with anything as it offers excellent versatility.

When searching for the perfect overcoat, it’s essential to know your size as they usually come in sizes of suit jackets, not regular sizing. After you’ve nailed the size, focus on color.

Dark-colored overcoats tend to be the most versatile. However, a light camel color can work as well. Stay away from patterns with overcoats as the goal is to be as versatile as possible.

Leather Jackets

leather jackets

A good leather jacket goes a long way. You can choose a leather biker jacket or a leather bomber; it’s your call.

Biker jackets can be slightly harder to pull off as most of the time, they will have a larger and more aggressive collar, but they still look great.

A leather bomber jacket is an excellent option because it looks great on all body types and often has more options than biker jackets.

For color, opt for black or dark brown, as that gives you the most versatility with other items in your fall capsule wardrobe.

Sweaters

man wearing sweater

Sweaters are to fall, what t-shirts are for summer. This means they are a critical piece as they are season specific and offer great versatility when it comes to layering.

So how do you find the perfect sweater?

You want options, so have a couple of different collar choices to give yourself the most bang for your buck.

Having a shawl neck sweater and a crew neck sweater ensures you have all your bases covered.

Make sure you choose neutral tones such as greys, creams, and tans for color. This ensures maximum versatility with other items within your wardrobe and gives you the most options.

That’s it, gents.

To learn more about how versatile this concept of capsule wardrobes can be, check out how I turned 16 pieces of clothing into 256 outfits.

The post Preparing Your Fall Capsule Wardrobe (Buy Now And Save $$$) appeared first on Real Men Real Style.

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By: Antonio
Title: Preparing Your Fall Capsule Wardrobe (Buy Now And Save $$$)
Sourced From: www.realmenrealstyle.com/fall-capsule-wardrobe/
Published Date: Thu, 28 Jul 2022 23:59:00 +0000

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The Best Zara Fragrances

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We all know of Zara and I’m pretty sure the majority of us own at least one piece from them, but I’m not here to talk about their reasonably priced clothing, I’m here for their fragrance.

Not quite a hidden gem but I don’t feel that they vast range and high quality fragrance that they create is given enough air time, I’m about to change that. The fragrance game is massive at the moment, everyone from the big fashion houses all the way to footballers have a scent on the market and they all carry a hefty price tag, with some of the bigger hitters asking in excess of

£100 for 50ml.

Zara clearly understand the need for a great fragrance but also appreciate not everything has to be overly expensive. I’ve been lucky enough to sample my fair share over the years and wanted to share with you what I feel are some of their strongest.

Tobacco Collective 100ml – £16.99

This is one of my absolute favourites, it works perfectly as an everyday scent. The initial smell is strong and masculine but with undertones of vanilla bourbon help to soften it slightly.

4Qbk tFcSNbWj04S58 QXQsAx1NOGJ2EW5BgfYj4Ey67ulm5nUzJMLNq8HMNdkps3FThHVxZUbG2kK7VkQQIumuQtVN2 ww56QbpYBb3oo8vyL0js Gz4QeX1WHYq6r 2 t sNHgJEDHbdwuZg

For Him 100ml – £22.99

My current daily spray, its warm, modern and intense. It just so happens to be the perfect blend of three of my favourite scents, bergamot, cardamom and sandalwood. It’s strong yet light, never over powering and leaves a wonderful trail.

Florence 100ml – £16.24

Summer calls for a fresh fragrance and I cannot recommend this highly enough, its light, fresh and citrus scent is perfectly for those warmer days. Notes of black pepper, strawberry and guaiac wood allow this scent to sit gently on the skin with offending the noses of those around you.

Written by Tom Loughran

The post The Best Of Zara Fragrances first appeared on Mens Fashion Magazine.

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By: MFM
Title: The Best Of Zara Fragrances
Sourced From: www.mensfashionmagazine.com/the-best-of-zara-fragrances
Published Date: Fri, 22 Jul 2022 09:57:00 +0000

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